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Find out what can be copied, shared or re-used under your licence.

Higher Education Licence

Licence documents 

CLA UUK/GuildHE Higher Education Licence The full Ts & Cs of the Higher Education Licence
Independent Higher Education Licence  The full Ts & Cs of the Independent Higher Education Licence
User Guidelines

A detailed but ‘plain English’ guide to the Licence terms and conditions.

Notice for Display

Notice for Display (Welsh language version) 

A one-page notice for staff. We recommend that they are displayed next to fixed-location copying machines and made available on your staff intranet.

Non Credit Bearing Students Guidance Document  Guidance on NCBS 
Audit Guidance Guidance on what to do and how to prepare if you are selected for our Audit scheme
Audit FAQS A document containing all the answers to any questions you might have about our Audit scheme


Data reporting documents

Guide to Reporting and Managing Digital Copies A guide to help you understand the requirements for reporting and managing Digital Copies. 

Digital Copy Record form FULL

Reporting Form

Digital Copy Record form NEW

Reporting Form

Instructions for completing the DCRF

Instructions for completing the Digital Copy Record Form

Reporting Schedule 2017-20

Reporting Schedule for 2017-20
OCBS Digital Record Form

This record form is intended for those taking part in the Overseas Campus Based Students Pilot. This form must be completed to show any digital copies made under the Pilot. 

General guidance

HE Licence Good Practice Guide This Guide has been jointly developed and agreed by the CLA Higher Education Copyright Licence Operation Working Group, comprising representatives of CLA, UUK, GuildHE and several major publishers.
Role specific guidance -  Academic Staff This guide is intended to help academic staff understand their CLA Licence. 
Role specific guidance - Data and Finance Managers This guide is intended to help data and finance managers understand their CLA Licence.
Role specific guidance - Library and e-Learning Staff This guide is intended to help library and e-Learning staff understand their CLA Licence.
Quick Guide - Commercial Research Consultancy  A quick guide to help in commercial research scenarios 
Guide to Student Data and Fees  A guide to our invoicing system,  the fees we apply and the processes we use year on year 
Making Digital Copies Checklist Staff can use this checklist when making copies to ensure licence compliance
Administering Your Licence This guidance document is intended for Licence Co-ordinators, either new to the role or just seeking a refresher, and provides a year-long checklist of things to consider