Prompting GenAI Tools Prompting generative AI tools with third-party content such as article or research. Emailing Emailing copies of articles or extracts from publications. Saving Saving copies of articles or extracts on a local PC, central server or company intranet. Sharing Providing multiple access or sharing media clippings online. Uploading Uploading and republishing of articles on your website. Photocopying & Printing Copying or printing from physical or online content. Actions that require a licence The CLA licence provides an annual blanket cover so you don’t have to seek permissions from copyright owners each time you copy. This protects your business from potential copyright infringement whilst supporting the creative ecosystem to ensure quality content continues. Act responsibly. Protect your organisation. Support creatives. CLA licence features 1 Make copies from publications from the UK and 41 international territories 2 Copy and circulate press cuttings or fee-paid documents and subscription content 3 Prompt permitted GenAI tools with third-party content (certain licences) 4 Legally share copies with employees across your organisation. 5 Post up to five articles (at any one time) a year on your own website Do you receive press clippings? If your organisation receives media clippings from a PR agency or a Media Monitoring Organisation, you require a CLA Business Licence to share these clippings internally. This includes saving them to a shared drive, email, printing, copying or even forwarding these clippings throughout your organisation. Without the appropriate copyright licence, you are at risk of copyright infringement. Are you a PR firm? The Media Consultancy Licence is offered exclusively to PR and communications firms as an add-on to the Business Licence. Where the CLA Business Licence permits the copying and reuse of material only for internal purposes; the Media Consultancy Licence allows articles and news items to be copied and shared externally. This licence provides comprehensive copyright clearance and the peace of mind that comes with it. Hold a NLA Licence? CLA and NLA are separate licensing bodies. If your organisation holds an NLA licence, it’s likely you require a CLA licence in addition to avoid copyright infringement. There is no crossover in the publications covered by each licence. Compare licences Website republishing If your organisation republishes content on a website, you require a copyright licence to avoid copyright infringement. Discover more about website republishing and what is permitted with a copyright licence from CLA. Discover more What can and can't be copied With a CLA licence, you are permitted to copy and share millions of publications. There are some exclusions, as shown below. Permitted Not permitted Books Workbooks, workcards, assignment sheets, test/assessment papers Journals Maps and charts Magazines Newspapers* Digital version or ebooks Printed music Some websites A work which has been expressly excluded by the rightsholder *Newspapers may be copied under NLA Media Access Licence A licence tailored to you Our range of copyright licences have been specifically developed to cover the individual requirements of organisations. By ensuring your business is protected, you unlock supporting digital tools to help you get the most out of your copyright licence. The cost of our copyright licence is based on the type and size of your organisation. Business Our Business Licence provides a simple solution for copyright compliance, enabling you to research, collaborate, and create with peace of mind. Discover how you can legally reuse content from millions of digital and print publications ranging from trade magazines to scientific journals and news websites, including articles from media monitoring services. Visit page Education Our range of licences and services supports teaching and learning across the UK education sector, including state-funded and independent schools, further education colleges, universities, and commercial language schools. Learn how your institution can access and share content lawfully to educate the creators of tomorrow. Visit page Public Sector Our licences and solutions provide essential support and peace of mind to the public sector, whether you are an NHS staff member, a local government worker, or a decision-maker in central government. Discover how you can easily and legally access, reuse, and share content from millions of scientific, technical, and medical publications. Visit page Speak to our team Discuss your options and start your copyright licence application Contact us Your questions answered Our answers to your most frequently asked questions. Discover more about CLA Licences and protecting your organisation from copyright infringement. What does the CLA Business Licence let me do? The licence gives organisations the right to re-use extracts from millions of published digital and print publications, including articles supplied by media monitoring agencies. It provides protection against the risk of copyright infringement and includes an indemnity against legal action and the associated costs. The licence offers a simple solution to copyright compliance so you can research, innovate and create with peace of mind. When does prompting a generative AI tool in the workplace require permission? When you prompt a generative AI tool using copyright-protected work, you will in most cases require the permission of the rightsholder to use their content in this way. The indemnity protection provided to users by companies supplying generative AI tools is limited and does not extend to the use of inputs and prompting of published content. The user remains liable under the relevant tool’s terms of use for copyright infringement claims. The new workplace generative AI permissions in your CLA licence help to address this risk. The licence now permits users to include and make, or permit the making of, digital copies of copyright protected work to prompt permitted generative AI tools to generate outputs. View a summary table of the new generative AI permissions. I have an NLA licence, do I need a CLA licence as well? The Copyright Licensing Agency (CLA) and NLA Media Access (NLA) are separate licensing bodies that represent separate publication repertoires. Organisations making copies from a variety of media will invariably find they will benefit from holding both licences. NLA media access provides cover for newspapers, some magazines, and websites. The CLA licence covers millions of publications including books, journals, trade magazines, periodicals, law reports, and many digital publications and online content including ‘free-to-view’ websites. There is no overlap between CLA and NLA repertoire, the licences complement one another. The differences between CLA and NLA licences coverage is explored here. We already pay a fee to our media monitoring agency; do we still need a CLA licence? Your Media Monitoring Agency is covered under their CLA licence to send clippings to you, their clients. Under their licence, one person can receive a clipping, view it once, and print and retain a hard copy. If you wish to have multiple user access or make multiple copies of media clippings this will require your business to hold your own CLA licence. A licence is required if electronic/web clippings are accessed more than once, or by more than one employee, or if additional copies are made, forwarded, or digitally stored from clippings received electronically or in hard copy. Can I store an article on our company intranet? Our business and public administration licences allow unlimited storage on a company intranet provided that the publisher is signed up to our licensing scheme and the publication is covered. To see if a publication is covered under the licence please use the Check Permissions search tool on our website. If the publication is not covered by your licence then you would need to seek clearance from the publisher directly. See more
