The CLA Higher Education temporary licence extensions have been in place for several months now to help to give academics, libraries and students increased access to learning resources during the ongoing COVID-19 pandemic. We appreciate that our licensees may have questions around these extensions, so we’ve put together a quick blog to answer out top three FAQs:
I can’t find the publisher on the list, but I think they are an imprint of a publisher that is - can I make use of the temporary extent limits?
Imprints of participating publishers are eligible for copying under this arrangement. We try to make the list of participating publishers as clear as possible, but unfortunately, we can’t add all the imprints to the list. The Check Permissions tool is a great indicator of which name to look for as this will give you the publisher’s name rather than the imprint. If you don’t know the name of the imprint, you can search by ISBN in Check Permissions, the publisher name there should match the names in the Extension list, and if it’s on there, it’s covered. You can view the list of participating publishers here.
Can I still use a tutor’s copy?
No - this is no longer included in the current relaxation of extent limits. Having said this, the licence always allowed you to use a tutor's copy under exceptional circumstances, so it would depend on your interpretation of exceptional circumstances.
We appreciate that COVID-19 has presented challenges to HEIs when sourcing original editions of works required for digitisation:
- The CLA HE Licence User Guidelines permit copies to be made from publications purchased or subscribed to by an individual member of staff, under exceptional circumstances
- If there are genuine challenges with library access or the supply chain caused by COVID-19 that prevent use or purchase of an original owned by the HEI, this can be considered to be exceptional circumstances, but it is for each HEI to decide whether this applies in each case
- These exceptional circumstances can apply to copying under the extension, up to 20% or two chapters
As I understand it, we can digitise up to 10% or a chapter of a book, even if there is an eBook (digital edition) available, but not 20% or 2 chapters under the temporary extent limits. Is that correct? I know there will be exclusions, such as the restrictions around US publishers, but I just wanted to make sure I was understanding the licence correctly.
Yes, this is correct. If a publication is covered for scanning under the CLA Higher Education Licence you can copy 10% from any edition if this is a UK publication or from a global mandate publisher. The rules for US published editions are different.
In summary, when it comes to copying under the temporary extension please remember:
- Check the list of participating publishers
- Check if there is a suitable eBook available that you could share with your students
- If there isn't then you can copy up to 20% from the print edition.
If you have any other specific questions regarding the temporary extensions, or the Higher Education Licence in general, please feel free to get in touch: support@edqueries.zendesk.com
You can find out more about the temporary licence extensions on the dedicated webpage.
About the Author
Margret is Education Customer Services Coordinator at CLA and she is here to provide guidance on Licence related questions and permissions queries, as well as helping our customers make the most of what the CLA Education Licences have to offer. Margret has been with CLA in various Customer Service related roles for more than six years. Before joining CLA she worked as Foreign Rights Manager in children's book publishing, graduated in Cultural Studies and English Literature and worked as a qualified bookseller in England and Germany.
