KeyLinks was implemented as new reading lists management system by the Tavistock and Portman NHS Foundation Trust in the summer of 2018, replacing the rebus:list platform. The system is currently hosting approximately 440 reading lists each year from over 50 courses run by the Trust. Most of the lists are structured into seminars, with guided readings for each week. KeyLinks uses the Digital Content Store (DCS) to manage our digitised collection.
Digitisation requests are managed by the reading list team which consists of three staff members overseeing their respective reading list portfolios. Digitised items are usually resources that are not available as e-books or online journals in the library collection. They are scanned in-house by a member of staff or occasionally supplied by the British Library.
Requests are placed on the KeyLinks platform by selecting the ‘Add Request’ option next to the reference. The form defaults to creating a new DCS request with all required fields automatically populated. It also enables linking to a previously generated request by pasting its number in the relevant field.
The entry on the reading list now displays a ‘View Digitisation Request’ icon.
Digitisation requests appear in the Digital Content Store as New Academic Requests and are actioned by the member of the reading lists team who has generated them in KeyLinks. Once the link for the digitised item has been generated in the DCS, KeyLinks will promptly display a download link in the respective reading list.
The way that the DCS request system was originally set up in KeyLinks would have mapped the DCS link to the book chapter field, which resulted in the loss of all our direct links to ebook chapters. We worked closely with the CLA to come up with a solution where both could be included – by adapting the template for book chapters, and remapping the field for digitization requests. In result, direct links to chapters in ebooks use the chapter title, while DCS links use the extra note field which appears above the chapter title. The integration was altogether very successful and KeyLinks proved superior to the previous platform.
I hope that this account provides a clear overview of our KeyLinks and DCS integration process, and is useful for any libraries that are considering the implementation of this system.
About the Author
Mat Zaremba is a Senior Library Assistant at the Tavistock and Portman NHS Foundation Trust Library where he has worked since 2016. His role involves updating select reading lists, managing inter-library loans, and providing front-desk assistance to library patrons, among others.